Under the supervision of the Plant Controller, is responsible for providing general clerical support to the accounting department, including concentration on the accounts payable of the organization.
Process Accounts payable invoices, detail includes:
Put matched invoices and back up into batches of invoices to be completed for payment and alphabetizing.
Invoices must go up to MPG in Alpha/numeric order.
Verifies all totals on invoices and calculates and takes discounts where applicable.
Receives statements from vendors and verifies past dues.
Receive phone calls and answer any question from departments or vendors regarding invoice payments.
Make calls to vendors to clarify any questionable invoice items, prices, or receiving signatures, and calls departments for proper information and/or regarding invoice payments.
Batch inter-company invoices to be sent to MPG.
Download and print all invoices for Ford off web site to be matched with receivers.
Download UPS invoices from the website and process payment.
In Plex email all customer invoices to outside vendors
Reconcile month end reports as required for the month end/year end closes
Download Penske Freight invoice off web site and then print off all shipments to match with the invoice you will get in email.
Download Nipsco electric and gas invoices monthly.
MRO matched invoices are to be given to the Plant Controller to verify accuracy.
Other duties as assigned.
Submit monthly reports for diverted labor, sales tax, checking account, & others as required
Backup the payroll department and controller as required.
JOB QUALIFICATION REQUIREMENTS:
Understanding of the accounting Cycle
AA or higher degree in accounting.
Strong organizational skills
SPECIAL SKILLS:
Computer literate / Intermediate knowledge of Excel and other office programs.
MAJOR PHYSICAL AND MENTAL REQUIREMENTS:
Employees must be able to sit, stand, walk, talk, push, pull reach overhead, bend to the floor, and exert up to 25 pounds of force as needed.
WORKING CONDITIONS:
Normal office environment.
Skills
Required
Microsoft Word
Microsoft Office
Microsoft Excel
Good Communication & Written Skills
Computer Literate
Organizational
Preferred
Microsoft Powerpoint
Behaviors
Required
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Preferred
Leader: Inspires teammates to follow them
Motivations
Preferred
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Goal Completion: Inspired to perform well by the completion of tasks
Self-Starter: Inspired to perform without outside help
Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
41 CFR 60-1.
35(c)
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